Rachael Greaves

The Whole of Government Data Strategy: sharing versus protecting

Artificial Intelligence, Compliance, Government, Records Management, Risk Management, Security / By

Opinion piece by Rachael Greaves published in The Australian, December 14th 2021 The Government’s Data Strategy must address the conflict between data value and data risk By Rachael Greaves, CEO and Co-Founder, Castlepoint Systems A new Federal Government Data Strategy is due to drop soon and will focus on collaboration, re-use, and security. These themes …

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What do Financial Services need to know about cyber and compliance?

Artificial Intelligence, Compliance, Financial Services, Risk Management, Security / By

Castlepoint CEO Rachael Greaves recently presented to the Australian Finance Industry Association (AFIA) on the topic of cyber risk.  Most organisations are focused on immediate priorities, and have a short planning horizon for cyber. Cyber doesn’t seem as immediate as the need to meet targets, respond to FOIs, or complete reporting cycles. Anything that disrupts core …

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Critical industries – obligations and possibilities

Artificial Intelligence, Automation, Compliance, Government, Risk Management, Security / By

In November 2021 the Australian Government released the Critical Technology Supply Chain Principles. This a voluntary code to: “… support businesses of all sizes securely and confidently adopt and develop the critical technologies that will drive Australia’s economic recovery and future growth” These critical technologies include, for example:  artificial intelligence quantum computing blockchain algorithmic automation. The …

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Limitations of records management in Microsoft 365

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Office 365 is a ubiquitous and incredibly useful information collaboration platform, and Microsoft continues to evolve the service to meet governance, compliance, and regulatory requirements across the globe. However, there are some key shortcomings in the Office 365 functionality for continuum records management, which is the model required by the International Standards 15489 and 16175, and by …

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What happens when you get rid of all your records managers?

Audit, Compliance, EDRMS, Government, Records Management, Risk Management / By

In 2014, an Australian local Council introduced SharePoint to replace its TRIM records management system. Like many Councils nationwide, the City has a wide spectrum of responsibilities, from rangers to rates, libraries to the public pool, with a diverse workforce and specialist skill sets to match. In 2016, the city’s IT manager recommended to the …

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Circular reference broken between AFDA and ISM

Compliance, EDRMS, Government, Records Management / By

Eagle eyed readers and records management wonks will have noticed a circular reference between the National Archives of Australia’s Administrative Functions Disposal Authority and the Australian Cyber Security Centre’s Information Security Manual, regarding system backups. The ISM, until the most recent update, stated: Retention periods for backupsTo prevent backups from being retained for an insufficient amount of time …

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In-place records management versus in-place records management..?

Artificial Intelligence, Compliance, EDRMS, Records Management / By

A new research paper has clarified the three types of records management model, and they are (to paraphrase): centralised in-place traditional and in-place modern (what we call the Data Castle).  “Rival records management models in an era of partial automation” by Lappin, J., Jackson, T., Matthews, G. et al., published in Archival Science in January, Expounds on …

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Castlepoint has a Successful First Round of ANU Interns

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We have recently had two of our very first interns from the Australian National University complete an internship program with us. It was a mutually fantastic experience worth highlighting due to the learnings and contributions made. Both Ming and Manuwai made such an impression on us that they have officially become part of the Castlepoint Systems team, and we are so pleased to have them.   As a relatively new company ourselves, we can …

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The risks of relying on ‘making a record’

Compliance, EDRMS, Government, Records Management, Risk Management / By

The Register reports that, due to human error, 145,000 KPMG Microsoft Teams user chats were deleted, and can’t be recovered. KMPG was using retention policies in Teams, which have some broader limitations and risks for compliance. Unfortunately, in attempting to modify the policy for one user, they modified it for all, and deleted chat threads across the whole …

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