I recently wrote an article for IDM Magazine discussing the essential rules behind what is and is not a ‘record’. Paradoxically, although it is obviously fundamental to what records managers do, this is one of the topics that seems to be most misunderstood. It’s clear from the legislation and regulation that anything showing evidence of …
As compliance specialists, information and security managers are accountable for applying the organisation’s obligations to their regulated data. This means Records Authorities, Acts, Regulations, government policies, and international standards. We can build systems to comply with those obligations – but what happens when the rules change? The Thompson Reuters Cost of Compliance Report 2019 found …
Castlepoint was recently invited to participate in the Department of Foreign Affairs and Trade’s Services Exports Roundtable at Parliament House, hosted by the Minister for Trade, Tourism and Investment, Senator the Hon Simon Birmingham. The session discussed the recent Boosting Services Exports Report, and the Industry responses to the Department’s key discussion points. One of …
One of our case studies has recently been published in IDM Magazine. We previously discussed the findings in this post. In the time since undertaking this work with that agency, we have deployed Castlepoint in many other government departments. Each has a different use case for Castlepoint – one is using CP over Office 365 …
The New South Wales Audit Office has just criticised 40 of the largest NSW government agencies for failures in their information governance. The Department of Education, NSW Police, Treasury and Service NSW were all found to have shortfalls in both records management and the security management of their high-risk data. Two of the findings common …
Can you do good records management if you don’t do good security management? Read More »
Visit iDM Magazine for our latest article on trends in information regulation affecting organisations – and what this means for traditional records management. The drive to automate comes partly from Federal government (the Department of Finance recommended a move to automation in 2015), but mostly from the impracticality of continuing to register, sentence and dispose …
Yesterday, Minister for Industry, Science and Technology Karen Andrews announced the AI Ethics Framework, consisting of a set of Principles, and guidance for how and when to apply them. In essence, the government hopes these principles will be used by anyone designing or implementing an AI-based system that produces outcomes that could impact people, the …
In 2017, I wrote an article about the problems with the Digital Continuity 2020 program, specifically its Business Systems Assessment Framework (BSAF) approach to achieving records compliance in business systems. The BSAF could never have worked, and ANAO has since found that the gains expected by the program will not be achieved by 2020 (or, …
As digital continuity becomes more of a priority for organisations, we see an increasing focus on automated solutions for records classification and control. There are a few traps to be aware of when considering one of the range of offerings available. One is the ‘Mechanical Turk’ trap, where the solutions are not true automations. The …
Recently, Castlepoint engaged with a small specialist Federal agency. The agency had been running a manual sentencing process for two years, which involved reviewing content in a legacy shared drive and classifying it against AFDA Express and their Records Authority (RA). It wanted to explore an automation solution as an alternative. We implemented Castlepoint and …
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