Explainable AI Autoclassification of Financial Data for a Government Financial Management Office

A federal agency responsible for managing the government's debt portfolio and protecting national economic stability selected Castlepoint to implement Explainable AI Autoclassification across its key systems. With vast volumes of sensitive financial data across structured and unstructured systems, the Office required a solution to ensure compliance, mitigate security risks, and maintain transparency without disrupting critical workflows.

The Challenge

The Office plays a critical role in protecting the nation’s economic stability, serving as the custodian of the government’s debt portfolio. With growing volumes of sensitive data across systems, they faced challenges in ensuring compliance, mitigating data risks and maintaining transparency using the inbuilt capabilities of the systems. The agency could not achieve effective automated compliance out-of-the-box, and required a solution to enhance the platforms.

The Solution

The Office selected Castlepoint to deploy Explainable AI autoclassification across its key structured and unstructured systems, such as Microsoft 365, Network Drives and MS Dynamics, deployed on-premises in the secure network. The platform enhances operational efficiency by automating compliance processes, reducing redundant data and lowering storage costs and footprint.

The platform delivered:

  • On premises implementation
  • Automated record sentencing with AI
  • Harradine and other IM reporting
  • Comprehensive auditing and monitoring
  • eDiscovery for high value information
  • Copilot readiness, audit, and governance

The Outcome

The Office achieved full oversight and transparency within their systems allowing them to access real-time insights into high-risk data and compliance status while preserving existing workflows, allowing agency staff to focus on high-value activities. Records are now automatically classified against the disposal schedule, as well as national security, privacy, and high-risk factors and facets, supporting ongoing data minimisation and compliant long-term preservation.

Key results included:

  • 60+ unique records disposal rules for data
  • $914 billion in government securities under management
  • $47 billion in treasury bonds issued per year
"Castlepoint is proud to support the agency in addressing the complex challenges of modern records management. By integrating our technology, the Office is not only enhancing its operational capabilities but also ensuring greater transparency and security, critical pillars of public confidence."
Rachael Greaves, Castlepoint CEO

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