Privacy Management

Castlepoint’s privacy management capability helps you to effectively minimise your sensitive and personal information holdings, respond rapidly and accurately to information requests, and properly protect PII, PCI, and PHI.

Meet your regulatory obligations, and the expectations of your stakeholders and supply chain, with enterprise-wide management of personal information. 

Detect, protect, and dispose to meet your obligations.

Large and regulated institutions are under increasing pressure to manage information compliantly in line with a rapidly increasing scope of data retention, privacy and security laws. This challenge is compounded by the exponential increase in information across multiple systems in corporate networks.

Castlepoint’s powerful discovery, audit, and data minimisation capability ensures you can manage personal privacy effectively. 

Castlepoint automatically detects identifying information, including names, contact details, and government-issued IDs, and sensitive personal information such as criminal history, medical conditions, and protected characteristics. It alerts when this information is captured into the environment, and triages the risk. Castlepoint audits all events on the information, and automatically sentences it, so that you can meet your data minimisation obligations. 

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Some key capabilities

Personal data detection

Accurately detect all privacy data types, over all systems in the network.

Audit and review

Track who creates, uses, and copies PII, over all systems in a single pane of glass.

Minimise and protect

Achieve compliant privacy data control with retention management and disposal.

Gains

Find anyone, anywhere – using our simple search interface, rapidly return results from billions of data points to find every mention of an individual, in documents, databases, mailboxes, personal drives, and chats. View audit events on personal information, and be alerted to potential non-conformances. Castlepoint gives your governance team visibility across the enterprise, with automatic detection of identifying and sensitive information such as criminal history, medical conditions, or discrimination complaints, for example. Deploy forensic-level ontologies for discovery of highly sensitive and controversial issues. Rapidly interface with all systems (without needing agents or connectors) and create a register of information within hours. Streamline and fast tracks investigations by regulatory bodies, minimising impact on the organisation.

Controls

Cyber breaches are almost inevitable, and it is impossible to reduce the likelihood of a spill of personal information to zero. Penalties, recovery costs, and reputational damage can be significant. Minimising the impact of any breach, by ensuring that personal information is not overshared or over retained, is essential. Castlepoint identifies redundant, obsolete, and duplicated PII so that it can be disposed of before it ends up in a breach. If you do suffer a breach, Castlepoint can rapidly determine which individuals are affected, an apply Secrecy Provisions from Acts and Regulations to the compromised content to determine what data in the spill may give rise to civil and/or criminal penalties for the unauthorised access.

Savings

Respond faster to data requests, and rapidly respond to breaches, with Castlepoint’s enterprise-wide index. Achieve effort cost savings of up to 97.5% for data subject access request and freedom of information discovery actions. In the event of a data spill, quickly determine who is affected, and what the impact is, based on the content and sensitivity of the records breached, reducing the cost of recovery. Implement effective PII retention and disposal management across all data, making your organisation more insurable and for lower premiums. Generate Board-level reporting from dynamic dashboards, helping your organisation optimise its investment in the privacy function and risk budgeting.

Control your risk, command your data. Full coverage, no impact.

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