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Records Management
Gain full control over your information lifecycle without the manual burden. Castlepoint automates records management across systems and formats, giving you clear visibility and consistent compliance as information volumes and regulatory demands increase.
With true autoclassification and manage-in-place capabilities, it removes the need for rules engines, file plans or user input, ensuring records are understood, governed and compliant from creation through to disposal.
Key Capabilities
Autoclassification
Castlepoint’s Explainable AI is accurate, transparent, and fully traceable, ensuring every record is classified automatically without human intervention.
Disposition
Compliantly manage the disposal or preservation of documents, emails, databases, chats, and more.
Reporting
Manage the entire records lifecycle, from capture to compliant retention and disposal.
Business Impact
Benefits
- Invisible Compliance: Castlepoint automates compliance tasks, so they remain invisible to users. Records stay in their source system, with no duplication or modification, and accuracy is benchmarked at over 98%.
- Cross-Platform Integration: Manage retention and disposal across all systems, including shared drives, legacy EDRMS, M365, business systems, cloud-hosted systems, and air-gapped secure applications—without the need for agents, connectors, or custom integrations.
- Automated Information Asset Register: Castlepoint generates a central Information Asset Register that classifies and tracks every record across your enterprise, simplifying compliant long-term archiving, transfers, and virtual record management.
Controls
- Explainable AI: Castlepoint classifies every record, applying lifecycle controls such as retention and disposal schedules without needing to rely on metadata or manually defined rules. The platform is designed to easily adapt to changes in regulations and eHolds.
- Sensitive Information Detection: Automatically detect classified or sensitive information and monitor records over time to plan for compliant disposal or transfer.
- Regulatory Compliance: Castlepoint helps your organisation achieve compliance with International Standards 15489 and 16175, ensuring records management meets global regulatory obligations.
Savings
- Reduce Burden on Users and Teams: By automating records classification and management, Castlepoint removes the compliance burden from both users and records management teams.
- Secure Deduplication and Disposal: Eliminate redundant and obsolete records at scale, reducing ongoing risk and lowering storage and management costs.
- Avoid Technical Debt: No need for agents, connectors, or customisations to integrate with your existing systems. Castlepoint ensures seamless operation, avoiding technical debt and costly integrations.
- Full Visibility for Search, Audit, and Compliance: Make records management the hero of your organisation by offering full visibility across all systems for search, audit, and compliance processes.