Castlepoint - The Smarter Way to Manage Information & Risk with Ethical AI

Castlepoint automates records management for any information format, in any system.

We are the world’s leading AI records management solution.

Content is growing rapidly across enterprises. Concurrently, regulatory, privacy, and security requirements on content are increasing as well. Data minimisation has become an essential cyber function in organisations, to dispose of information regularly in order to manage risk.

Existing legacy records management systems cannot solve these challenges. They are unable to interface with all systems (including structured, legacy, and bespoke applications), they struggle to discover and explain information at scale, and they require a large amount of manual effort from end users and administrators to apply records management, governance, privacy and security controls.

With true autoclassification, Castlepoint’s manage in place capability assures your compliance across the whole records lifecycle. Our industry-defining solution does not require you to manage rules engines, file plans, or supervise any Machine Learning.

Some key capabilities

Autoclassification

Our Explainable AI is accurate, transparent, and explainable.

Disposition

Destroy or preserve documents, emails, databases, chats and more, compliantly.

Reporting

Manage the records lifecycle continuum, from point of capture to end of life.

Gains

Make compliance invisible to users and fully automated. Records stay in their source system, with no duplication or modification. Accuracy is benchmarked over 98%, and our Explainable AI is fully transparent and traceable (with no ‘closed box’ hiding the reasoning for the classification). For the first time, you can manage retention and disposal across every system, including shared drives, legacy EDRMS, M365, business systems, cloud-hosted systems, air-gapped secure applications, and any other platform (without needing to buy, install, or support agents or connectors). You can generate exports for compliant long-term archiving or transfer. You can manage ‘virtual records’ that span different locations. Castlepoint is your automated Information Asset Register, classifying and sentencing every record in the enterprise.

Controls

Castlepoint reads and registers every item in every system, and uses Explainable AI to classify it and determine appropriate lifecycle controls. There is no need to rely on metadata, rules engines, or file plans (and you don’t have to train the AI yourself). Apply any combination of disposal schedules to your records, and overlay other retention obligations from regulations, eHolds, or audits. Easily add and change regulations over time. Automatically detect sensitive or classified information in records, and see usage over time, to help plan for disposal or transfer. Achieve regulatory compliance across the whole network, assuring your business against International Standards 15489 and 16175, and your regulatory obligations.

Savings

Take the compliance burden off users, and off the records team. Automate records classification with trusted and transparent Explainable AI. Deduplicate and destroy data securely, confidently, and at scale, reducing the ongoing risk and management burden of obsolete records. Avoid technical debt with no agents, connectors, or customisations required for your source systems. Make records management the hero of the organisation by having full visibility for search, audit, and compliance.

Records Management