ISO 16175, originally released in 2010, provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments.
The standard is divided into three parts.

  • Overview and statement of principles: sets out the fundamental principles for the management of records in a digital environment.
  • Guidelines and functional requirements for digital records management systems: sets out the functional requirements for software systems that are designed principally to manage records.
  • Guidelines and functional requirements for records in business systems: sets out the functional requirements for the management of information held in business systems.

A second edition (ISO 16175-1:2020) replaces the first edition (ISO 16175-1:2010), which has been technically revised.
The main changes compared to the previous edition.

  • The distinctions between dedicated records management applications and business applications have been removed. As a result, a single set of functional requirements and associated guidance is provided in a document addressing both kinds of software applications.
  • The number of functional requirements is reduced and simplified to help users focus on the most important areas of software functionality.
  • Text has been updated, clarified and simplified for ease of use.
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